Managing long-term export contracts in spreadsheets can quickly become difficult. As shipments are dispatched over several months, keeping track of committed quantities, dispatched quantities and the remaining balance often leads to manual calculations and errors.
Shipzy now introduces Long-Term Sales Contract Management, enabling exporters to manage annual, quarterly, monthly or custom-period sales contracts while tracking every shipment against a single master contract.
What's New?
- Create short-term or long-term sales contracts.
- Define the contract validity period.
- Record the total contracted quantity and contract value.
- Track dispatched quantity against the committed quantity.
- Monitor the remaining balance in real time.
- View complete shipment history linked to each contract.
- Reduce manual calculations and avoid over-commitment.
How It Works
- Step 1 : Create a new Sales Contract in Shipzy.
Step 2 : Select Long-Term Contract and define the contract period.
Step 3 : Enter the buyer, products, pricing and total committed quantity.
Step 4 : Save the contract.
Step 5 : Whenever the buyer requests a shipment, create a Invoice.
Step 6 : Enter only the quantity to be dispatched.
Step 7 : Shipzy updates the dispatched quantity and remaining balance automatically.
Step 8 : Continue creating shipments until the contract is fully completed.
Example Workflow
- Sales Contract : Buyer commits to purchase 100 Containers.
Contract Period : 1 January – 31 December
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February : Create PI for 10 Containers
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March : Create PI for 10 Containers
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April : Create PI for 5 Containers
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Shipzy Dashboard : Contract Quantity: 100 Containers, Dispatched: 25 Containers, Remaining: 75 Containers, Contract Completion: 25%.
Benefits
- Manage annual and long-term export contracts effortlessly.
- Eliminate Excel-based quantity tracking.
- Reduce manual calculations.
- Improve shipment planning.
- Prevent quantity mismatch.
- Keep sales and operations aligned.
- Gain complete visibility into contract fulfilment.
- Access all shipment history from a single contract.
Ideal For
- Merchant Exporters
- Manufacturers
- Spice Exporters
- Chemical Exporters
- Textile Exporters
- Pharmaceutical Exporters
- Food Exporters
- Businesses with annual supply agreements
Frequently Asked Questions
- What is a Long-Term Sales Contract?
A Long-Term Sales Contract is an agreement where the buyer commits to purchasing a fixed quantity over a defined period, with deliveries made through multiple shipments.
- Can I create multiple Invoices from one Sales Contract?
Yes. Shipzy allows you to create multiple invoices from a single Sales Contract throughout the contract period.
- Does Shipzy automatically copy buyer and product details?
Yes. When you select an existing Sales Contract, Shipzy automatically populates the buyer, product and pricing information into the Proforma Invoice.
- Can I track the remaining contract quantity?
Yes. Shipzy continuously updates the dispatched quantity, remaining balance and overall contract fulfilment.
- Does Shipzy support both short-term and long-term contracts?
Yes. Shipzy supports both standard sales contracts and long-term contracts with flexible validity periods.