Create Export Documents Using Natural Voice Commands
Creating export documents often requires manually entering buyer details, products, quantities, prices and other shipment information. Even for routine transactions, users spend valuable time filling forms and repeating the same data entry.
With Voice-to-Document Automation, users can simply speak to SIA (Shipzy AI Assistant) and let AI prepare the document. Whether it's a Proforma Invoice or a Quotation, SIA understands natural language, extracts the required information and automatically creates the document for your review.
What's New?
- Create Proforma Invoices using voice commands.
- Create Quotations by simply speaking to SIA.
- Enter buyer, quantity and pricing naturally.
- Reduce manual data entry.
- Generate documents faster.
- Review the generated document before finalising.
- Save time on repetitive export documentation.
- Interact with Shipzy using natural language.
Example Voice Commands
- Create a Proforma Invoice : "Hey SIA, create a Proforma Invoice for XYZ Buyer for 20 metric tons at USD 2,000 per metric ton."
- Identifies the buyer.
- Creates a new Proforma Invoice.
- Sets the quantity to 20 Metric Tons.
- Applies the price of USD 2,000 per Metric Ton.
- Prepares the document for user review.
Create a Quotation : "Hey SIA, create a quotation for ABC Foods for 10 metric tons of turmeric at USD 1,850 per metric ton." SIA prepares the quotation with the provided details, allowing the user to review and complete it within seconds.
How It Works
- Step 1 : The user speaks naturally to SIA.
Step 2 : SIA understands the request using AI.
Step 3 : Buyer, quantity and pricing information are extracted automatically.
Step 4 : Shipzy creates the required document.
Step 5 : The user reviews the document.
Step 6 : The user edits if required and saves the final version.
Benefits
- Create export documents in seconds.
- Eliminate repetitive typing.
- Reduce manual data entry errors.
- Improve productivity for export teams.
- Make document creation more natural and intuitive.
- Speed up daily export operations.
- Keep users in control with final review before saving.
Ideal For
- Exporters
- Manufacturers
- Export Documentation Teams
- Sales Teams
- Export Managers
Frequently Asked Questions
- What is Voice-to-Document Automation?
Voice-to-Document Automation allows users to create export documents by speaking naturally to SIA instead of manually entering information.
- Which documents can I create using voice commands?
Currently, users can create Proforma Invoices and Quotations using voice commands.
- Do I need to use specific commands?
No. Simply speak naturally, such as "Hey SIA, create a Proforma Invoice for XYZ Buyer for 20 metric tons at USD 2,000 per metric ton."
- Can I review the document before saving?
Yes. SIA prepares the document, and you can review, edit and approve it before saving.
- Does SIA replace manual document review?
No. SIA automates document creation, but users remain in full control and can review or modify the document before finalising it.